Format and Guidelines
Presentation Guidelines
Presentation Guidelines
Important Information and Deadlines
SETAC Seville is a fully-fledged in-person conference and it is NOT possible to stream remote participants into the session room. Every presenter must have registered for the meeting. Limited virtual components are offered such as recordings of the oral presentation sessions and pdf’s/e-posters of the poster exhibition, while all presenters can make use of a personalised chat functionality in the meeting platform.
To provide an open and professional forum for scientific exchange, all attendees are expected to adhere to the highest standards of integrity and professionalism and should follow the meeting policies and the SETAC code of conduct and code of ethics.
While the default assumption is to allow for open discussion of and access to scientific content of presentations at SETAC events, we invite presenters to use the no recording icon on slides or posters to opt out and ask participants to refrain from recording, photographing, copying or disseminating the contents of the talk or poster. We will also provide the “No Recordings or Copying” icon as a sticker on site that can be affixed to posters.
Please choose your presentation type below to view detailed guidelines and the link to the upload entry.
Platform Presentation (Talk)
Platform Presentation (Talk)
- Platform presenters (“Talks”) should prepare a 12-minute oral presentation. It will be followed by a three-minute Q&A period, which will be moderated by the session chairs. Please view the presentation tips below.
- Each session will be recorded. The video will be posted on the meeting platform and be available for three months after the meeting.
- Your specific presentation time, ID and session room can be found on the meeting platform.
Presentation slides upload
- Each presenter will receive a unique upload link via email. You can also upload your entry in the User Portal. Please log in and go to ‘Assigned Entries’ to view the presentations you are associated with. Click on the presentation title in order to access the upload entry and upload your presentation.
- Presenters are required to upload their presentation slides (PPT, PPTX, PDF, max file size 500MB) by 23:59 CEST the day before their oral presentation is scheduled. If your file size exceeds the limit of the online upload module, please bring your presentation to the speaker-ready room (Secretaria 1) and upload the file onsite.
- You can also visit the speaker-ready room to upload or to test the presentation.
- Oral presenters can upload supplementary information, such as a PDF handout with embedded links in PDF, when uploading materials to the meeting platform.
At the meeting
- Be in the session room at least 20 minutes before the beginning of the session and introduce yourself to the session chair(s).
- Stay on schedule. You have been allotted 12 minutes for your presentation and three for discussion.
Helpful tips for platform presentation production
Helpful tips for platform presentation production
- Each platform presenter has 12 minutes followed by three minutes for questions & answers. Session chairs will enforce this limit. A general rule for timing is one minute per slide.
- SETAC does not provide PowerPoint templates, please use your own.
- A traditional slide presentation should include a title slide, a slide stating the question or hypothesis, and a slide describing the overall approach you used to address the question. A slide briefly describing methods should never include the details of the method, unless the purpose of the talk is to describe the method. The next several slides should present your results, and a final slide should summarise the conclusions of the study.
- Your PowerPoint presentation must be readable from the back of the room. Text should not exceed 8 lines.
- Make an effort to reduce clutter on PowerPoint slides. Prepare your slides to communicate ideas, not details. If attendees want details, they can ask you during the Q&A period.
- Graphs are best used to convey trends, comparisons, and relationships. A table from a published article is much too detailed for a slide presentation. Take the time to think about what conclusion you want to present from the table and present it as concisely as you can, to communicate that idea. A graph or photograph may better communicate your data.
- Use horizontal position (landscape) for all PowerPoint slides. Both aspect ratios 16:9 (optimal) and 4:3 are compatible with the screen size.
- We strongly encourage presenters to rehearse before the meeting to ensure that you finish within the allotted time and that the message of your presentation is clear.
- Review your presentation on a different machine from which it was originally prepared, especially if you prepared it on a Mac, to ensure the backgrounds, transitions, video clips, graphics and linked images appear properly. Feel free to make use of the speaker-ready room (Secretaria 1) to test at the meeting.
Poster Presentation
Poster presentation
- Poster presenters should bring their printed poster to the poster areas for a full-day display. There are no printing facilities at the venue, and we have not partnered with any printing vendors in Seville.
- Poster presenters are also expected to upload a PDF or an e-version of their poster to the meeting platform by 29 April. The e-poster is a file accompanied by narration such as an audio or video recording of no more than three minutes.
At the meeting
- Posters are displayed from 9:30 - 18:15. The two letters in the poster code represent the day the poster will be displayed, and the number is the number of the poster board. For example, poster Mo052 will be displayed on Monday on poster board 52.
- Poster orientation should be portrait, NOT landscape and size should be A0 (84.1 cm [33.11 in.] wide by 118.9 cm [46.81 in.] high). View more tips for poster presentations in this section below.
- Tape will be provided in the poster areas. Please do not use your own pins, tape, velcro or blu-tack.
- Presenters are responsible for the setup and take-down of the poster.
- Poster setup: 09:00-09:30 CEST
- Poster take-down: MO-WE: 18:15-18:45 CEST; TH 14:25–15:00 CEST
- Posters that are not removed by the end of the day will be removed and destroyed.
- Be at your poster during the poster & networking breaks and poster socials to discuss your work with scientists visiting your poster.
Poster upload
- Each presenter will receive a unique link via email to upload a PDF or an e-version of their poster to the meeting platform by 29 April. You can also upload your entry in the User Portal. Please log in and go to ‘Assigned Entries’ to view the presentations you are associated with. Click on the presentation title in order to access the upload entry and upload your presentation.
- Maximum file size is 200MB. Find below some helpful tips to create an e-poster.
Helpful tips for poster presentation production
Helpful tips for Poster presentation production
- SETAC does not provide templates for posters, please use your own.
- Feel free to bring your poster printed on paper or fabric.
- Affix an envelope to the poster board where people can leave their business cards for requests for more information. You can provide hand-outs of your poster and your own business card, but be reminded that a pdf of your poster and any supplementary information can also be made available on demand on the meeting platform.
- Consider using an innovative format that prominently features the conclusion in its design.
- The poster should:
- Be legible from two meters (six feet) away.
- Convey a message without an oral explanation.
- Avoid excessive use of organisation logos or advertisements.
Helpful tips for online/e-poster production
Helpful tips for online/e-poster production
- PDF files of posters are welcome.
- The maximum file size is 200 MB.
- Use JPG or PNG file formats for embedded images.
- Do not use animations or videos in your file.
- The meeting platform provides a tool to make your poster more interactive. Follow the guidelines provided during the presentation upload. You can also add an optional video to your ePoster.
- Save space for controls in the lower right-hand corner of your poster and avoid important information in this area.
- To keep file size low, export your files for online viewing instead of printing when prompted. Your typical screen resolution is 72 dpi (print is 300 dpi).
- Use the “save as” function in PowerPoint to save your poster as a PDF file. The print-as-PDF option may make your poster blurry.
- Poster files cannot contain embedded links, but presenters can upload supplementary information, such as a PDF handout with embedded links in PDF, when uploading materials to the meeting platform.
Poster Corner Presentation
Poster Corner Presentation
- Poster presenters should bring their printed poster to the poster areas for a full-day display. There are no printing facilities at the venue, and we have not partnered with any printing vendors in Seville.
- Poster presenters are also expected to upload a PDF or an e-version of their poster to the meeting platform by 29 April. The e-poster is a file accompanied by narration such as an audio or video recording of no more than three minutes.
- Poster corner discussion sessions are scheduled from 16:00–16:45 on the same day as the regular poster exhibition. The session takes place around a digital screen where up to six presenters with a common subject summarise the highlights of their poster in a 4-minutes pitch, followed by a joint discussion with the audience. Session chairs will give a brief introduction and moderate the discussion. This session will not be recorded.
At the meeting
Poster presentation:
- Posters are displayed from 9:30 - 18:15. The two letters in the poster code represent the day the poster will be displayed, and the number is the number of the poster board. For example, poster Mo052 will be displayed on Monday on poster board 52.
- Poster orientation should be portrait, NOT landscape and size should be A0 (84.1 cm [33.11 in.] wide by 118.9 cm [46.81 in.] high). View more tips for poster presentations below.
- Tape will be provided in the poster areas. Please do not use your own pins, tape, velcro or blu-tack.
- Presenters are responsible for the setup and take-down of the poster.
- Poster setup: 09:00-09:30 CEST
- Poster take-down: MO-WE: 18:15-18:45 CEST; TH 14:25–15:00 CEST
- Posters that are not removed by the end of the day will be removed and destroyed.
- Be at your poster during the poster & networking breaks and poster socials to discuss your work with scientists visiting your poster.
Poster corner discussion:
- The discussion session takes place at predefined locations which can be found on the floorplan on the meeting platform and programme book.
- Each poster (PDF) or slide series (max 3 slides, PDF only) will be displayed electronically following the order in the programme. The digital screen (55” diagonal) is in portrait format
- Be at the poster corner location at least 10 minutes before the beginning of the discussion session and introduce yourself to the session chair(s).
File upload
- Each presenter will receive a unique link via email to upload their entries to the meeting platform by 29 April. You can also upload your entries in the User Portal. Please log in and go to ‘Assigned Entries’ to view the presentations you are associated with. Click on the presentation title in order to access the upload entry and upload your presentation.
- Poster Corner presenters should upload:
- Their contribution for the poster corner discussion under “Upload Presentation Slides”. One poster or three slides in PDF, max file size is 500MB.
- The poster to be shared with the participants on the meeting platform, as a PDF or e-version. Maximum file size is 200MB. See below some helpful tips to create an e-poster.
Helpful tips for poster presentation production
Helpful tips for Poster presentation production
- SETAC does not provide templates for posters, please use your own.
- Feel free to bring your poster printed on paper or fabric.
- Affix an envelope to the poster board where people can leave their business cards for requests for more information. You can provide hand-outs of your poster and your own business card, but be reminded that a pdf of your poster and any supplementary information can also be made available on demand on the meeting platform.
- Consider using an innovative format that prominently features the conclusion in its design.
- The poster should:
- Be legible from two meters (six feet) away.
- Convey a message without an oral explanation.
- Avoid excessive use of organisation logos or advertisements.
Helpful tips for online/e-poster production
Helpful tips for online/e-poster production
- PDF files of posters are welcome.
- The maximum file size is 200 MB.
- Use JPG or PNG file formats for embedded images.
- Do not use animations or videos in your file.
- The meeting platform provides a tool to make your poster more interactive. Follow the guidelines provided during the presentation upload. You can also add an optional video to your ePoster.
- Save space for controls in the lower right-hand corner of your poster and avoid important information in this area.
- To keep file size low, export your files for online viewing instead of printing when prompted. Your typical screen resolution is 72 dpi (print is 300 dpi).
- Use the “save as” function in PowerPoint to save your poster as a PDF file. The print-as-PDF option may make your poster blurry.
- Poster files cannot contain embedded links, but presenters can upload supplementary information, such as a PDF handout with embedded links in PDF, when uploading materials to the meeting platform.
Poster Spotlight Presentation
Poster Spotlight Presentation
- Poster presenters should bring their printed poster to the poster areas for a full-day display. There are no printing facilities at the venue, and we have not partnered with any printing vendors in Seville.
- Poster presenters are also expected to upload a PDF or an e-version of their poster to the meeting platform by 29 April. The e-poster is a file accompanied by narration such as an audio or video recording of no more than three minutes.
- A poster spotlight presentation is scheduled in the platform session associated with your poster session. The spotlight should summarise the highlights of your poster briefly – 4 minutes – with the help of no more than three slides. Presenters are encouraged to invite the audience to visit the poster in the exhibition areas. We have created some helpful presentation tips, which you can find below.
- The session with your spotlight will be recorded. The video will be posted on the meeting platform and be available for three months after the meeting.
At the meeting
Spotlight presentation:
- Be in the session room at least 20 minutes before the beginning of the session and introduce yourself to the session chair(s).
- Stay on schedule. You have been allotted four minutes for your spotlight presentation.
- Your specific presentation time, ID and session room can be found on the meeting platform.
Poster presentation:
- Posters are displayed from 9:30 - 18:15. The two letters in the poster code represent the day the poster will be displayed, and the number is the number of the poster board. For example, poster Mo052 will be displayed on Monday on poster board 52.
- Poster orientation should be portrait, NOT landscape and size should be A0 (84.1 cm [33.11 in.] wide by 118.9 cm [46.81 in.] high). View more tips for poster presentations below.
- Tape will be provided in the poster areas. Please do not use your own pins, tape, velcro or blu-tack.
- Presenters are responsible for the set-up and take-down of the poster.
- Poster setup: 09:00-09:30 CEST
- Poster take-down: MO-WE: 18:15-18:45 CEST; TH 14:25–15:00 CEST
- Posters that are not removed by the end of the day will be removed and destroyed.
- Be at your poster during the poster & networking breaks and poster socials to discuss your work with scientists visiting your poster.
File upload
- Each presenter will receive a unique upload link via email. You can also upload your entry in the User Portal. Please log in and go to ‘Assigned Entries’ to view the presentations you are associated with. Click on the presentation title in order to access the upload entry and upload your presentation.
- Poster spotlight presenters should:
- Upload the poster to be shared with the meeting participants as a PDF or e-version by 29 April. Maximum file size is 200MB. See the helpful tips to create an e-poster below.
- Upload the presentation slides (PPT, PPTX, PDF, max file size 500MB) by 23:59 CEST the day before their onsite presentation is scheduled. If your file size exceeds the limit of the online upload module, please bring your presentation to the speaker-ready room (Secretaria 1) and upload the file onsite. You can also visit the speaker-ready room to upload or to test the presentation
Helpful tips for poster spotlight presentation production
Helpful tips for poster spotlight presentation production
- Each poster spotlight presenter has 4 minutes (max 3 slides) to pitch their poster at the end of the platform session associated to their poster topic. There is no time for Q/A right after the spotlight talk. Session chairs will enforce this time limit.
- SETAC does not provide PowerPoint templates, please use your own.
- The spotlight is intended to invite the audience to the poster in the exhibition areas, during the poster social. Keep information on your slides concise: a title slide, a slide stating the question or hypothesis, and eventually a glimpse on your results.
- Your PowerPoint presentation must be readable from the back of the room. Text should not exceed 8 lines.
- Make an effort to reduce clutter on PowerPoint slides. Prepare your slides to communicate ideas, not details. If attendees want details, they can ask you at your poster during the poster social.
- Graphs are best used to convey trends, comparisons, and relationships. A table from a published article is much too detailed for a slide presentation. Take the time to think about what conclusion you want to present from the table and present it as concisely as you can, to communicate that idea. A graph or photograph may better communicate your data.
- Use horizontal position (landscape) for all PowerPoint slides. Both aspect ratios 16:9 (optimal) and 4:3 are compatible with the screen size.
- We strongly encourage presenters to rehearse before the meeting to ensure that you finish within the allotted time and that the message of your presentation is clear.
- Review your presentation on a different machine from which it was originally prepared, especially if you prepared it on a Mac, to ensure the backgrounds, transitions, video clips, graphics and linked images appear properly. Feel free to make use of the speaker-ready room (Secretaria 1) to test at the meeting.
Helpful tips for poster presentation production
Helpful tips for Poster presentation production
- SETAC does not provide templates for posters, please use your own.
- Feel free to bring your poster printed on paper or fabric.
- Affix an envelope to the poster board where people can leave their business cards for requests for more information. You can provide hand-outs of your poster and your own business card, but be reminded that a pdf of your poster and any supplementary information can also be made available on demand on the meeting platform.
- Consider using an innovative format that prominently features the conclusion in its design.
- The poster should:
- Be legible from two meters (six feet) away.
- Convey a message without an oral explanation.
- Avoid excessive use of organisation logos or advertisements.
Helpful tips for online/e-poster production
Helpful tips for online/e-poster production
- PDF files of posters are welcome.
- The maximum file size is 200 MB.
- Use JPG or PNG file formats for embedded images.
- Do not use animations or videos in your file.
- The meeting platform provides a tool to make your poster more interactive. Follow the guidelines provided during the presentation upload. You can also add an optional video to your ePoster.
- Save space for controls in the lower right-hand corner of your poster and avoid important information in this area.
- To keep file size low, export your files for online viewing instead of printing when prompted. Your typical screen resolution is 72 dpi (print is 300 dpi).
- Use the “save as” function in PowerPoint to save your poster as a PDF file. The print-as-PDF option may make your poster blurry.
- Poster files cannot contain embedded links, but presenters can upload supplementary information, such as a PDF handout with embedded links in PDF, when uploading materials to the meeting platform.
Publications
- All accepted abstracts are published in the meeting abstract book. SETAC retains the rights to all material published therein.
- If you are interested in additional opportunities to publish your work, SETAC offers additional opportunities before and after the meeting.
Technical Support
For technical support with uploading the presentation to the online meeting platform, please contact Confex at [email protected].
Session Chair Guidelines
Session Chair Guidelines
The SETAC Europe 34th Annual Meeting will be organised as a fully-fledged physical meeting in Seville, Spain. Limited virtual components are offered such as recordings of the oral presentation sessions and pdf’s/e-posters of the poster exhibition, while all presenters can make use of a personalised chat functionality in the meeting platform.
The role of Session Chairs at SETAC Europe annual meetings is important to the success of the sessions. Please note the following guidelines to ensure smooth operations in general and in your session(s) in particular.
General
Review the programme of your session to check for withdrawals and subsequent changes. Note that the hard copy programme materials were printed on 8 April, an up-to-date overview of all sessions is available on the meeting platform.
Platform Sessions
Platform Session Guidelines
- It is NOT possible to stream remote participants nor presenters into the session room. Session recordings will be posted on the meeting platform about one week after the event and remain available on demand until three months after the meeting.
Before the session starts
- OPTIONAL: the Principal chair can prepare and upload “Introductory remarks” slides (PPT, PPTX, PDF, max file size 500MB) to support the three minutes session intro. Please keep to the scheduled time for this introduction:
- SETAC does not provide PowerPoint templates, please use your own.
- Either upload your entry in the User Portal. Please log in and go to ‘Assigned Entries’ > ‘Abstract Presenting Author’ to view the presentations you are associated with. Click on the ‘Introductory remarks’ title in order to access the upload entry and upload your file. Introduction slides are supposed to be uploaded by 23:59 CEST the day before the session is scheduled
- Or bring your intro presentation to the Speaker-ready Room (Secretaria 1) and upload the file onsite.
- Be in the session room at least 20 minutes before your session starts to welcome the presenters and check your information on the presenter’s affiliation and name pronunciation. Presenters have been instructed to arrive 20 minutes beforehand and introduce themselves to you.
- Presenters have been instructed to upload presentation slides ahead of the meeting. Volunteers are available in every session room for assistance and will check that presentation files open. If a presenter requests to upload slides or any last-minute changes, instruct them to go to the Speaker-Ready Room (Secretaria 1). It is not possible to upload slides directly to the lectern laptop or to swap computers.
At the start of the session
- One of the session chairs should welcome the audience and speakers, and provide a 3-minute introduction summarising the theme and objectives of the session.
- Introduce the speakers, their affiliation, and the title.
During the session
- Keep the sessions on schedule with respect to the following presenters and the audience. Each platform slot consists of 15 minutes, with 12 minutes for presentation and 3 minutes for Questions & Answers. Do not hesitate to cut off a speaker if he/she exceeds the scheduled 15-minute time slot (if you receive complaints from speakers, please direct them to the SETAC staff). It is VERY important that all sessions stay on time to allow the audience to move from one session to the other without missing any part of the next presentation. NOTE: Presentation length in Special Sessions (track 8) may vary.
- Under no circumstances shall a session chair change the published order or timing of the programme. Also, if there is a cancelled (“presentation TBD”) or “no-show” presentation, try to start a discussion.
- The session room volunteers have been instructed on how to operate the lights, sound and projectors, and can contact a technician or the SETAC staff if a problem arises. Every session room is supported by an AV technician.
- Chair the question period and restrict questions to the time slot. Intervene if questions become unprofessional. Ensure that questions are clear so they can be heard by all audience and in the recording: instruct the audience to use microphones for questions or - alternatively - ask the presenters to repeat the question using their microphone. The session room volunteer will assist to operate the microphone. Be prepared to initiate a discussion if there are no questions from the audience.
- Conclude your session by briefly acknowledging the speakers and audience.
Poster spotlights
IF your platform session includes a poster spotlight, please note the following:
- Poster Spotlights are meant to be a very short (3-4 slides maximum) presentation of posters. The purpose of the spotlights is to stimulate the audience to view the poster and to discuss the research with the presenter during the breaks or poster social in the exhibition area, where the poster is displayed (check the programme for the exact date and location). This format does not allow discussions after each poster spotlight.
- Please take good care that the individual poster spotlight presenters keep to the scheduled time, i.e., 4 minutes per presentation. In case of a no-show or cancelled spotlight, you can either conclude your session earlier or dedicate the extra time to discussion.
Poster Sessions
Poster Session Guidelines
- Presenters will put up their posters between 09:00 and 09:30. The posters are displayed in three exhibition areas . The authors have received instructions on where to put up their poster. Your presence as a session chair is not needed during the poster set-up.
- Visit the poster presenters during the break and poster socials: acknowledge your contributors and initiate a discussion if feasible.
- Poster presenters have also been asked to upload a pdf or e-version of their poster to the meeting platform, which remains available on demand until three months after the meeting.
Poster Corners
Poster Corner Guidelines
If you are leading a poster corner discussion, please note the following:
- Poster corner discussions are scheduled from 16:00–16:45 CEST from Monday – Wednesday. Check the virtual meeting platform for the exact location of your poster corner discussion.
- The discussion sessions take place around a digital screen where up to six presenters pitch their posters with either a pdf of their poster or a slide series. This session will not be recorded.
- Be prepared to give a brief introduction to the shared topic of the posters displayed in the poster corner.
- Initiate, stimulate and facilitate the discussion between the authors and the audience, either by a brief Q/A slot after every talk and/or an extensive Q/A session at the end, if time allows.
Dissemination Activities
SETAC Globe
Session chairs are strongly encouraged to spotlight the key discussions and lessons learned in SETAC’s home journal, the Globe. This is a magazine-style news outlet and not a scientific journal, the summary should focus on the relevance of the session and important discussions and conclusions. Have a look at the guidelines for submitting session summaries.
Topical Discussion Sessions
Topical discussions are held on an overarching topic aiming at summarising the state of the science from the research presented at the regular scientific sessions and/or prioritising key research questions that need to be addressed. These sessions are organised as one-hour virtual events Sep - Nov 2024 and will be accessible free of charge to meeting participants.
The call for proposals will open after the meeting with a two-step process, starting with a thought starter complemented by a detailed run-of-show. Meeting participants are invited to attend the complementary presentation sessions (or view their recordings) to make the most out of them.
If you have any questions, comments or suggestions for future meetings, please provide your feedback to [email protected]
Many thanks for your contributions to making this a successful meeting!
Presentation Formats
Presentation Formats
Platform Presentation (Talk)
Presenters can present and discuss their latest research live on stage in Seville. Session chairs will prepare an attractive lineup for oral presentations and poster exhibition from the submitted abstracts and will ensure decent moderation of the Q&A in between the talks. Platform presentations will be recorded onsite and made available on the meeting platform.
Poster Presentation
Poster presenters can display their hard copy posters onsite in Seville in the Exhibition Hall for one full day of the meeting. On top of that, presenters can dispay a digitial version of their poster on the virtual meeting platform. Poster presenters are thus required to provide a hard copy poster AND a virtual component (either a PDF poster, video or enhanced poster [e-poster]), which will need to be uploaded before the meeting. The exact upload deadline will be announced at a later stage.
Poster Corner
Poster presenters can display their posters as explained above and are invited to take part in the Poster Corner Discussions. In this type of session, 6 posters/presenters with a common subject are grouped together and summarise the highlights of their poster in a 4-minute pitch, followed by a joint discussion with the audience, moderated by the session chair. Poster Corner Sessions are scheduled in the afternoon coffee break, on the same day as your regular poster exhibition. The session will be run from a digital screen and take place outside the exhibition area, the exact location will be announced at a later stage. This session will NOT be recorded, nor live-streamed.
Poster Spotlight
Poster presenters can display their posters as explained above and are invited to give a Poster Spotlight Presentation. A Poster Spotlight Presentation is scheduled in the Platform Session associated with your Poster Session, usually in the final presentation slot. A spotlight is meant to summarise the highlights of the poster very briefly (~4 minutes) with the help of three slides. Presenters are encouraged to challenge the audience to visit their poster in the exhibition area, during the socials. Poster Spotlight Presentations will be recorded onsite and made available on the meeting platform.
Meeting Format
Meeting Format
The SETAC Europe 34th Annual Meeting will be organised as a fully-fledged physical meeting in Seville, Spain featuring an online component to increase inclusion. Participants will be able to benefit from 5 days packed with scientific sessions, plenaries, courses, seminars and other exhibitor and networking events.
Registered participants will be able to access on-demand content through the meeting platform for three months after the meeting. Poster presentations will be available on demand throughout and after the meeting . Platform presentations will be recorded on-site and made available for on-demand viewing afterwards. All participants can asynchronously connect with session chairs, presenters, exhibitors and other meeting participants.
There will be no live-streaming component offered.
Scientific Programme
Scientific Programme
Scientific Sessions
Sessions are proposed by the SETAC community by 15 August and evaluated by the Programme Committee. During the call for abstracts, scientists can submit their research to one of the accepted sessions. Presentation types include:
- Platform presentation: Presenters can present and discuss their latest research live on stage in Seville. Session chairs will prepare an attractive lineup for oral presentations and poster exhibition from the submitted abstracts and will ensure decent moderation of the Q&A in between the talks.
Platform presentations will be recorded onsite and made available on the meeting platform. - Poster presentation: Poster presenters can display their posters in Seville in the Exhibition Hall for one full day of the meeting AND on the virtual meeting platform. Poster presenters are thus required to provide a virtual component (either a PDF poster, video or enhanced poster [e-poster]) which will need to be uploaded before the meeting. The exact upload deadline will be announced at a later stage.
Special Sessions
Special sessions are held to grant more time to topics requiring in-depth presentations, discussions, and panel debates, which can traditionally not be covered in the regular scientific presentation sessions. This format enables the community to address emerging topics of high societal awareness and concern, discuss environmental and sustainability topics specific to the hosting region, as well as to delve into global policy trends and foster transdisciplinary collaboration.
Special sessions are organised upon invitation from the SETAC Europe Science Committee and provide an opportunity to involve experts who are typically not active in the SETAC network. Special sessions typically do not take more than 5% of the meeting programme.
Plenaries
The meeting will include thought-provoking and informative plenary presentations. Plenaries are organised by the Programme Committee and the SETAC office.
On Tuesdays, the plenary spot gets traded for the SETAC Science Slam competition, in which creative researchers will compete for the public's vote on the most creative, fun and entertaining scientific presentation.
Topical Discussions
Topical discussions are held on an overarching topic aiming at summarising the state of the science from the research presented at the regular scientific sessions and/or prioritising key research questions that need to be addressed. These sessions are organised as one-hour virtual events after the conference and will be accessible free of charge to meeting participants.
The call for proposals will open in 2024 with a two-step process, starting with a thought starter complemented by a detailed run-of-show after the conference. Meeting participants are invited to attend the complementary presentation sessions (or view their recordings) to make the most out of them.
Parallel Programme
Parallel Programme
Training Courses
Training courses are planned on the Sunday of the meeting to provide educational opportunities to the membership and guests. The focus is on selecting cutting-edge and general scientific topics of interest. In addition, non-scientific courses that support skills necessary for scientists to succeed, for example, communication or presentation skills, are offered. The deadline to submit training course proposals usually falls end October/begin November, to allow sufficient time for planning and review by the SETAC Europe Education Committee.
SETAC Seminars
SETAC Seminars give room to SETAC groups to introduce, educate or discuss specific topics or projects. For example, the “Student Lunch Seminar” or IG seminars have been popular for years. SETAC Seminar proposals can be submitted through the room booking form. For seminars taking place on Sunday, 5 May, proposals should be submitted by 15 December, to allow sufficient time for planning and are reviewed by the Programme Committee. Seminar proposals happening on the other days of the conference can be submitted by 1 April.
If you plan a technical workshop or symposium, please review the SETAC Events Matrix for more information.
Sponsored Seminars
These events are planned by non-SETAC groups featuring a guest speaker presenting topics of interest to meeting attendees.
Networking Events
These are semi-formal events to provide networking opportunities for meeting attendees. They include socials, such as “Student Career Networking Lunch,” and other types of events, such as the “Job Event.” These are proposed by SETAC Committees and organised in collaboration with the office.
Group Meetups
The annual meeting includes many informal group meetups aimed at gathering people with similar interests for engagement opportunities, like the “Meeting Guide Programme.” We encourage SETAC Regional Branches and Chapters, Committees, Interest Groups and Affinity Groups to hold more informal group meetups to facilitate networking and engagement opportunities at the meeting instead of administrative meetings. Those could, for example, be organised at the SETAC Square.
Business Meetings
SETAC supports its members (e.g., Committees, Regional Branches and Chapters, Interest Groups and Affinity Groups) and other organisations by allowing them to book rooms at the venue for business meetings.
Tours
Tours give meeting attendees and guests the option to explore the city, learn more about the traditions and history of the hosting country or replenish during a cycling or hiking tour. Tours are organised by the SETAC office in conjunction with the Programme Committee and the host city.