We are planning an in-person meeting with an online component to be as inclusive as possible. All participants are required to adhere to SETAC Participant Policies.
On-site participants will be able to benefit from five days packed with presentations, plenaries, seminars, mixers, exhibitor and networking events. On-site participants can enjoy a fun-filled welcome reception, take part in social activities , and join the closing where they can win prizes.
All participants will be able to access the scientific meeting content through the meeting platform. Poster presentations will be available on demand, and platform presentations will be recorded on-site and made available for on-demand viewing afterwards. All participants can asynchronously connect with session chairs, presenters, exhibitors and other meeting participants.
Content will be made available to registrants for three months after the meeting.
The meeting program will accommodate many session formats conducted as platform and poster sessions as well as virtual only sessions. Accepted presentation types include in-person platforms, in-person posters as well as virtual presentations for those who aren’t presenting on site. In addition to on-site networking, all presenters can take advantage of asynchronous interaction with all meeting participants online.
In-person poster presenters are required to upload a virtual poster (PDF) for on-demand viewing. Platform sessions are in-person only and include a series of curated presentations as well as time for lively discussions. Platform sessions will be recorded for virtual accessibility.
Traditional platform sessions will occur as 120-minute blocks that can include six 12-minute talks, followed by 3 minutes for Q&A, and 5 minutes for transition. Some traditional sessions may reserve the last slot for a moderated conversation based on relevant discussion points to allow for an overarching dialogue about the topic. In that case, chairs must submit an abstract for the discussion slot with high-level discussion points.
Special sessions are organized in collaboration with the program committee and SETAC office. Their format can vary significantly and include topical discussions, debates and tool demos. Session chairs are expected to secure a balanced speaker roster and correspond with presenters, liaising between them and SETAC to ensure a high-quality session.
The meeting will include thought-provoking and informative plenary presentations, who are carefully planned by the program committee and SETAC office, which will be recorded for online consumption afterwards.
The parallel program includes seminars, mini-workshops and other events meant to complement the annual meeting. While the program committee plans the scientific (plenaries and sessions) and social activities (e.g., fun run, local tours) within the meeting, SETAC members from other committees, interest groups and affinity help plan events within the parallel program (short courses, mini-workshops, symposia, etc.) following these guidelines.
Mini-workshops help participants develop their soft career skills and are planned for the day before the meeting. They are planned by SETAC committees and groups, and topics may include science communication, interviewing skills, resume writing, project management, etc. They are proposed by the end of the first half of the calendar year to allow sufficient time for planning.
These are semi-formal events where SETAC sponsors, committees and groups plan for a guest speaker to address attendees. The “SETAC Student Noontime Seminar” and “Women in SETAC” have been popular for years.
SETAC supports its members (e.g., regional chapters, committees, and interest and affinity groups) and hosts some organizations (e.g., UNEP) by allowing them to book rooms at the venue for administrative meetings for SETAC business or otherwise. To reserve a room, please complete the request form by 20 September.
*Requests due early to accommodate additional planning requirements
We are excited to be offering both in-person and virtual components of the meeting for a hybrid experience. Presentations are offered in three formats: virtual-only presentations, posters and platform talks.
POSTER PRESENTATIONS: All in-person poster presenters are required to provide a virtual component (either a PDF poster, slide deck, video or enhanced poster), which must be uploaded by the 7 November deadline.
PLATFORM PRESENTATIONS: All platform sessions will be recorded for virtual accessibility with asynchronous Q&A enabled. Platform presenters can upload their slides in advance by 7 November or during the annual meeting.
VIRTUAL-ONLY PRESENTATIONS: Presenters who do not plan on attending in person must upload a virtual presentation and will be able to take advantage of asynchronous interaction with meeting participants. Virtual presentations can take the form of PDF poster or slide deck, videos or enhanced posters. All virtual presentations are on-demand only and will not be presented live.
All registrants will have access to the virtual content for three months after the end of the meeting.
To provide an open and professional forum for scientific exchange, all attendees are expected to adhere to the highest standards of integrity and professionalism. It is critical that you adhere to all SETAC policies, including the code of conduct and code of ethics. Presenters are expected to disclose conflicts of interest, both obvious or those that could be perceived by the scientific community as such, as well as research funding or support from others. Please note that SETAC does not allow presentations that are advertisements of a service or products.
Upon upload to the Confex Podium software, presenters agree to the recording of their presentation, which will capture your voice, slides and cursor activity.”
Presenters can use the no recording icon on their slides or poster to discourage content copying. Further, please understand that while SETAC will respect the use of these icons, there is no way for SETAC to proactively enforce compliance with the policy. Therefore, you are encouraged to censor any material you do not wish to share publicly.
When considering what material to include in their presentations, presenters should remember that the recording will be available to meeting registrants online.
SETAC does NOT retain copyright on presentations. However, upon submission of a presentation, presenters grant SETAC permission to use, reproduce, display, distribute from the presentation. For instance, SETAC can report on presentations in SETAC communication outlets (e.g., newsletters, social media).
See rubric used to judge abstract quality for hints and tips on how to take your abstract from good to excellent.
In-person poster presentations will be displayed onsite and must also be uploaded to the virtual platform by 17:00 ET on 7 November for online viewing. See instructions for virtual presentations.
The meeting schedule will include daily poster sessions in the exhibit hall, which will allow participants to mingle, meet and get into in-depth discussions about their work.
For your convenience and optional use, we have provided an easy-to-use 47×23-inch poster Powerpoint template for all presenters. (Please note, the presentation ID is your poster number, for example, 1.01.P-Mo001.)
If you use the poster template, please select a printer who will print at up to 200% of the original template size. The printed poster size will then be up to 94×46 inches to fit within the 4×8-foot poster display.
Posters are displayed all day in the exhibit area. Poster sessions will be grouped by topic. Each poster display will be 4ft tall x 8ft wide (122cm x 244cm) mounted horizontally. This measurement includes a 2-inch metal frame border. All poster material should be confined to the space provided.
One author of each poster abstract is responsible for the proper assembly, mounting and presentation of the poster. Presenters can hang their poster starting at 7:00 a.m. the day of their presentation. Poster viewing is throughout the day, and presenters are expected to attend their poster during most of the lunch break and the poster sessions. Posters must be removed immediately at the end of each day, so that the boards may be prepared for the next day. The poster board surface consists of fabric over cork board. Push pins or Velcro can be used to mount the poster. Volunteers will be present in the exhibit hall and available to provide assistance and answer any questions.
Setup: 7:00–8:00 (see map of the exhibit hall)
Take down: 18:00–18:15
Morning Poster Session: 8:00–9:00 from Monday–Wednesday and 8:00–10:00 on Thursday (extended to two hours instead of afternoon session)
Lunch Break: 12:00–13:30
Afternoon Poster Session: 16:40–18:00 from Monday–Wednesday; there is no afternoon poster session on Thursday
In-person poster presentations will be displayed onsite and must also be uploaded to the virtual platform by 17:00 EST on 7 November for online viewing. See instructions for virtual presentations.
Each poster presentation can only have one person listed as the presenter and that person must be registered for and attend the meeting. Presenters are expected to attend their poster during poster sessions to discuss their work with scientists visiting their poster. Should circumstances prevent you from making your presentation, you must arrange for a substitute to present your poster and you must notify SETAC (firstname.lastname@example.org).
Platform presentations are 12-minute oral talks given with the aid of projected slides, followed by 3 minutes of Q&A.
Platform presenters can use digital projection of a PowerPoint presentation. Slide orientation should be landscape 16:9 while 4:3 is also acceptable. English live transcription will be automatically enabled for streaming in-person platform presentations.
During the Meeting
Platform presentations, with the presenter’s agreement, will be recorded using the Confex Podium software, which will capture your voice, slides and cursor activity. Laptops in each session room will show a screen with all presentations of the upcoming sessions. Follow these guidelines to ensure your presentation is clear in the session room and in the recording:
Virtual presentations can take the form of PDFs, videos (12 minutes or less) or enhanced posters (see below).
Presenters of virtual presentations or in-person poster presentations must upload PDFs, videos or e-posters associated with their presentation for the virtual component by 17:00 p.m. EST on 7 November. All virtual presentations are on-demand only and will not be presented live.
Enhanced posters (e-posters) are PDFs with interactive capabilities. Available functions include interactive slides that zoom into specific content on your poster, with optional video and audio syncing. You can add these features to your poster presentation in the Confex platform editor when you upload. Detailed instructions will be provided in your presentation upload letter before the presentation upload deadline.
Note: The intent of the template is merely to ensure the dimensions are appropriate for the display screens that will be used at the meeting.
The following list describes potential session formats at a SETAC meeting.
Poster sessions are made up of a group of presentations given with the aid of posters.
Poster presentations are selected and organized into sessions by the session chairs in collaboration with the program committee from abstracts submitted during the call for presentations. Posters should stand on their own, telling the research story without a verbal narrative. However, it is often helpful when presenters provide a short oral narrative of their work . Participants can engage in one-on-one Q&A with the presenters.
In this type of a session a few posters (3–4) are grouped together and are discussed jointly. During the assigned poster corner session, the session chair gives a short introduction (~3 minutes) to the shared topic of the posters, then each presenter briefly (~3-5 minutes) presents their poster. After all posters have been presented, the audience is given a chance for a Q&A.
Traditional platform sessions are made up of a series of presentations given with the aid of slides. Presentations are selected and organized by the session chairs in collaboration with the program committee from abstracts submitted during the call for presentations. Participants can engage in Q&A with the presenters. Traditional sessions will occur as 120 minute blocks that can include six 12-minute talks, followed by 3 minutes for Q&A and 5 minutes for transition. Some traditional platform sessions may reserve the last slot for a moderated conversation based on a few discussion points to allow for an overarching dialogue about the topic. In that case, chairs are asked to submit an abstract for the discussion slot with high level discussion points.
Special sessions need to be organized well in advance of the meeting and in full collaboration with the meeting program committee and the SETAC office to be successful. These sessions can be composed of invited and solicited abstracts. Typically, only a few such sessions are organized at the meeting. Individuals proposing a special session should include a description of the format requested, and if applicable, list topics and speakers that will be invited and any other pertinent details. Special session can be 1 or 2 hours in length. These sessions take more preparatory work on the part of the session organizers; however, they are often rewarding to all participants and make for a diverse and stimulating program. If you have any ideas of special session formats you would like to pursue, please contact email@example.com to discuss. A few examples of various special session formats are presented below.
SETAC forums have a slightly flexible format. This type of format is helpful to demonstrate tools or heavily engage with the audience. It is useful where strict timing between speakers might be an impediment to advancing the topic.
SETAC debate sessions have been highly successful in past meetings. The session organizers carefully select three to five guests to debate a hot topic with assistance of a moderator (could be a session organizer). The session organizers ensure that various aspects or stances on the topic are represented to allow for a thorough debate. The guests come prepared to defend their stance while the moderator is prepared to keep the debate going by making pointed provocative statements. SETAC debates are typically quite thought provoking. They are often lively and great for public commentary on contentious issues that are relevant to the SETAC audience. The moderator and debaters are, of course, expected to adhere to common courtesy and the SETAC code of conduct. Debate sessions lend themselves very well to controversial topics.
Panel discussions are a great way to get more than one expert opinion on a topic in a short amount of time. The goal of the discussions is to present an overarching perspective and summarize the state of the science on the topic. The session organizers carefully select three to five guests to present about and discuss a specific topic with the assistance of a moderator (could be a session organizer). Panels are much more open and interactive than traditional presentations, and debates and audience participation is highly encouraged. Panel discussions are a great option to discuss timely topics and new approaches.
Storytelling is an engaging presentation style that is gaining popularity. The presentation “stories” can be the typical length of a traditional platform presentation delivered as a story and followed by a short Q&A period. The storytelling format is an excellent choice for sessions focused on case studies (e.g., session focused on green chemistry, LCA, remediation, restoration, ecosystem services and sustainability).
Campfire sessions are a cross between the storytelling sessions and panel discussions. A short story is told and followed with extensive discussion. The goal is to allow the attendees to generate the majority of the discussion and knowledge sharing. The storyteller becomes the facilitator. Attendees get to participate, learn, listen to multiple perspectives on the same issue, and share experiences with others. Campfire sessions could be a good format for case studies where the presenters identify several alternatives or challenges and want input from the audience on solutions. This could be a good fit for sessions focused on development of methods, models, technologies, etc.
Inspired by Pecha Kucha and Ignite, this is a rapid presentation style where speakers have a short amount of time to present a limited number of slides that have a minimum text font size or maximum number of words per slide. This presentations style allows speakers to give a big picture overview of a subject in a short amount of time thus providing “a wave” of information that quickly washes over the audience. For example, this format could suggest presentations follow a 6-12-24 rule (6 slides, 12 minutes, 24 font/words per slide). Session organizers may want to work with presenters ahead of the meeting to insure they are interpreting requirements well and that the session will be a success.
Presentations in virtual-only sessions can take the form of PDFs, videos (12 minutes or less) or enhanced posters. These presentations must be submitted prior to the meeting start date and will be accessible online to all meeting participants on-demand (i.e., will not be associated with a set date or time). Participants can interact with presenters via asynchronous chat.
Sessions are developed in collaboration between sessions chairs and the program committee, who are required to adhere to all SETAC policies, including the Code of Ethics and Code of Conduct as well as Participants Policy. This is inclusive of SETAC’s Open Science and Confidentiality Policy and, as such, unpublished material in a submitted abstract is confidential and shall not be used or otherwise disseminated until published, and then with appropriate attribution as well.
To learn more about the types of sessions supported at the SETAC North America annual meeting, please review the meeting forma page that will be made available soon.
A minimum of one chair and a maximum of four chairs should accompany every session submission.
The scientific committee of the program committee reviews session proposals and will notify session chairs.
All tentatively accepted sessions are included in the call for abstracts though they are not guaranteed a session slot in the final program until final approval by the scientific subcommittee at the end of the abstract submission period, typically in June.
Once the scientific committee has accepted a session proposal, the responsibilities of the session chairs include:
Once the scientific committee has developed the program, the responsibilities of the session chairs include the following:
Session chairs are expected to interact with presenters in all associated session (talks, posters, and virtual only) in their sessions and make them feel welcome and included.
In-person Platform Session (Talks)
In person audience:
Chairs are expected to enforce the SETAC Code of Conduct during both the in-person and online meeting.
Explores environmental toxicology and response to stress (biological, physical and chemical) in various system. Encompasses in silico and in vitro tools and methods involving adverse outcome pathway (AOP), mode of action, molecular toxicology, -omics, animal alternative testing, quantitative structural activity relationship (QSARs), high-throughput techniques and emerging approaches for statistical toxicology.
Explores ecology, ecotoxicology and response to stress of all aquatic systems, including lentic and lotic freshwater systems, estuaries, coastal and marine environments.
Covers all life forms of wildlife not strictly aquatic (amphibian, reptile, birds and mammals and other organisms) living in areas from the deserts to the tropics and everything in between.
Comprises all aspects of chemical analysis, monitoring, fate and modeling, green chemistry and alternative chemical assessment.
Bridges both aquatic and terrestrial environments, and all potential stressors (physical, chemical, biological and biotechnological) with human and ecological endpoints towards the goal of integrated holistic assessment such as “One Health.”
Addresses remediation and restoration of stressor impacted air, water, and soil and sediment, including tools for predicting, monitoring and evaluation; technologies and methods for remediation and restoration; environmental engineering; green remediation; damage assessment; and strategies for management.
Includes all aspects of science application in policy or regulations and management (regulatory science), as well as science commination to stakeholders in diverse audiences.
Uses cross- and trans-disciplinary approaches seeking to address complexity and large-scale issues by applying and integrating concepts such as life cycle assessment, sustainability, ecosystem services, impact assessment and environmental economics. Topics include regional and watershed-scale environmental management, climate change, resiliency and other related areas.