Registration

Please visit the Travel to Spain page for VISA information and to request a personalised invitation letter. 

 

If you have any questions regarding the annual meeting, please contact us at 
europe-meeting@setac.org.

Register by 14 March and Save on Early Bird Fees.

Registration is now open. Register today! Presenters MUST register by 14 March to be included in the programme. 

 

Note: all abstract acceptance letters were distributed on 1 February. If you did not receive any feedback, please make sure to check your spam folder


Registration Fees (Excl. 21% Spanish VAT)

Please make sure your profile is updated before you register for the meeting. Members who have not indicated their default address are encouraged to do so before registering. 

Full Meeting Fees
Registration fees + 21% Spanish VAT1 By 14 March By 11 April From 12 April
With loyalty status  SETAC loyalty badge
Discounted2 registration fee with loyalty status3   €355
(+€74,55)
€408  
(+€85,88)
€462  
(+€97,02)
Registration fee with loyalty status3 €710 
(+€149,1)
€817  
(+€171,57)
€923  
(+€193,83)
Without loyalty status
Discounted2 registration fee (Full, Explorer or Free) €444  
(+€93,24)
€511  
(+€107,31)
€577  
(+€121,17)
Registration fee (Full, Explorer or Free) €888 
(+€186,48)
€1021 
(+€214,41)
€1154 
(+€242,34)

1 Note that 21% Spanish VAT will be added to the registration fees. Whereas SETAC Europe events were exempted from VAT before due to being considered educational in the VAT treatment interpretation of previous host countries, this year's annual meeting is subject to Spanish VAT legislation, where no VAT exemption seems to be applicable.

When the participant or the organisation of the participant is a Spanish VAT taxpayer, by way of derogation the payment of the Spanish VAT is shifted to the participant (Art. 194 VAT Dir.).

Please note that due to EU VAT regulations and different VAT treatments of membership and registration, SETAC Europe can no longer offer 'combi tickets'. 

Discounted registration fee is applicable for students (graduation date must be in the future) or participants from low- and middle-income countries according to the WorldBank.   

As of June 2023, SETAC launched a new membership model, introducing the loyalty programme. To maintain your loyalty status and benefit from registration discounts, renew your full membership in time and do not let it lapse. Loyalty status is only given to a continued full membership of more than one year. Members joining SETAC with a 3-year membership automatically receive loyalty status. 

 

One-Day Fees

A one-day conference registration includes admission to all scientific sessions, lunch and coffee breaks on the specific registration date. During registration, you will be able to select the day you wish to attend. Note that a one-day conference registration does not give you access to the on-demand and recorded presentations.

Registration + 21% Spanish VAT1 By 14 March By 11 April From 12 April
With loyalty status  SETAC loyalty badge
Discounted2 registration fee with loyalty status3   €118 
(+€24,78)
€136 
(+€28,56)
€153 
(+€32,13)
Registration fee with loyalty status3 €237 
(+€49,77)
€273 
(+€57,33)
€308 
(+€64,68)
Without loyalty status
Discounted2 registration fee (Full, Explorer or Free) €148 
(+€31,08)
€170 
(+€35,7)
€192 
(+€40,32)
Registration fee (Full, Explorer or Free) €296
(+€62,16)
€340 
(+€71,40)
€385 
(+€80,85)

 

1 Note that 21% Spanish VAT will be added to the registration fees. Whereas SETAC Europe events were exempted from VAT before due to being considered educational in the VAT treatment interpretation of previous host countries, this year's annual meeting is subject to Spanish VAT legislation, where no VAT exemption seems to be applicable.

When the participant or the organisation of the participant is a Spanish VAT taxpayer, by way of derogation the payment of the Spanish VAT is shifted to the participant (Art. 194 VAT Dir.).

Please note that due to EU VAT regulations and different VAT treatments of membership and registration, SETAC Europe can no longer offer 'combi tickets'. 

Discounted registration fee is applicable for students (graduation date must be in the future) or participants from low- and middle-income countries according to the WorldBank.   

As of June 2023, SETAC launched a new membership model, introducing the loyalty programme. To maintain your loyalty status and benefit from registration discounts, renew your full membership in time and do not let it lapse. Loyalty status is only given to a continued full membership of more than one year. Members joining SETAC with a 3-year membership automatically receive loyalty status. 


 Registration and Cancellation Policy

Registration deadlines Cancellation deadlines
  • 14 March: Early bird registration deadline + presenter registration deadline
  • 11 April: Payment deadline for early bird registrations.
  • 11 April: Late registration deadline 
  • As of 12 April: Registration remains open but onsite registration fees apply. 
     

 

  • 14 March: Cancellation deadline without charges
  • 15 March - 11 April: 250 euros cancellation fee for full meeting registrations and 50 euros cancellation fee for one-day meeting registrations 
  • As of 12 April: Cancellation is no longer possible. The complete registration fee remains due. 

Registration and Payment Policy

Registration and Payment Policy

One registration must be completed by each attendee.  

Your full conference registration includes admission to all scientific sessions, lunches, coffee breaks, welcome reception on Sunday, a printed programme book and access to on-demand and recorded presentations on the meeting platform after the conference. 

A one-day conference registration includes admission to all scientific sessions, lunch and coffee breaks on the specific registration date and a printed programme book. A one-day conference registration does not give you access to the on-demand and recorded presentations. 

  • Payments by credit card (Visa, MasterCard or AMEX) are strongly preferred. Card details can be submitted during the online registration process, or after the registration via your SETAC account.  
  • Payments can also be made by bank transfer (mind the deadlines, it may take several days to reach the SETAC bank account). Bank details can be found on the invoice. Cheques will not be accepted.  
  • To be eligible for the early registration fees, the participant must be registered by 14 March and the payment MUST be received by 11 April. If payment is received after this date, the increased fees are due.  
  • Registrations are non-transferable and can thus not be handed over to someone else.  
  • If no payment was received and no proof of payment can be shown at the registration desk in Seville, the registration fee MUST be paid on-site!  
  • Invoices are sent via e-mail and can be consulted in your account at any time. A printed copy of the invoice can be received upon request.  
  • After the meeting, per reminder that needs to be sent regarding an outstanding balance, an administrative cost of 25 Euro will be added to your invoice.  
  • If you want to add a social event to an existing registration, please go to My Account > View My Events. Click on View Booking next to the upcoming event. Click on Get More Tickets and purchase the side event(s) that were still missing in your registration. To add a training course to an existing event, please reach out to the SETAC Europe office

Cancellation Policy

Cancellation Policy

  • Cancellation of your presentation does not automatically result in a cancellation of your registration and vice versa. 

  • Cancellations for registrations must be in writing to the SETAC Europe Office 
  • When you cancel your registration 
    • by 14 March 2024: no cancellation fee will be charged.  
    • between 14 March and 11 April: A cancellation fee of 250 euros for full-meeting registrations and 50 euros for one-day meeting registrations will be charged. 
    • after 11 April: the complete meeting registration fee remains due. 
  • In case of a refund after a cancellation, the cancellation fee will be deducted from the amount that was already paid.  
  • If you cancel your registration after 14 March but have not paid yet, the cancellation fee will still be due.  
  • For delegates who did not show up at the meeting, if the fees were not paid yet, the outstanding amount will still be due.  
  • Payments are non-transferable to another participant, meeting or membership. 
  • In case of cancellation of the event in Seville due to acts of war, terrorism, natural disasters, or imposed restrictions due to communicable diseases, registration fees will not be refunded.  
  • SETAC reserves the right to convert the meeting from an in-person to a virtual event. In-person registrations will then automatically be considered as online registrations. The cancellation policy remains unchanged in this situation. 
  • Refunds, if any, will be made after the meeting.  

These terms and conditions are governed by the Belgian law. 
You will be asked to consent to these terms during meeting registration. 

If you have any questions regarding meeting registration, please contact us at europe-meeting@setac.org.