Presentation Guidelines

Presenter Responsibilities

To support an open and professional forum for scientific exchange, all attendees are expected to adhere to the highest standards of integrity and professionalism and must follow the SETAC policies, including the Code of Conduct and Code of Ethics. 

Presenters are expected to disclose conflicts of interest, whether actual or perceived, as well as research funding or other support. Please note that SETAC does not allow presentations that are advertise services or products.

Each presentation may have only one person listed as the presenter, who must be registered for and attend the meeting.

no recording or copying icon

Presenters may use the no recording icon on their slides or poster to discourage recording or copying. While SETAC will respect the use of this icon, there is no way for SETAC to enforce compliance with the policy. Therefore, presenters should censor any material they do not wish to share publicly.

SETAC does NOT retain copyright on presentations. However, upon submission of a presentation, presenters grant SETAC permission to use, reproduce, display and distribute content from the presentation. For instance, SETAC can report on presentations in SETAC communication outlets (e.g., newsletters, social media).

Select a presentation type from the tabs below for detailed guidelines and the upload link. 
 

Platform Presentations

Platform Presentations

Each platform presentation is allotted 15 minutes, consisting of a 12-minute oral presentation using slides (PowerPoint or PDF), followed by 3 minutes for audience Q&A.

Platform Presentation Format

Platform presenters can use digital projection of a PowerPoint presentation. Slide orientation should be landscape 16:9 while 4:3 is also acceptable. 

Presentation Slides Upload

 Presenters have two options to upload their slides:

  • In advance: Upload your slides in the meeting submission portal via a link sent to you shortly before the meeting. Only the presenter can upload the slides. 
  • On-site: Upload your presentation by 17:00 the day before your session at the Information Desk. To do so, bring a copy of your presentation on a USB drive.
On the Day of Your Presentation
  • Your specific presentation ID, time and session room can be found on the meeting platform.
  • Presentations uploaded in advance of the deadline will be available on the laptop in the session room before the session starts. However, please bring a backup of your PowerPoint presentation to the meeting on a USB memory device.
  • Arrive 20 minutes prior to the beginning of your session to introduce yourself to the session chairs. Provide appropriate information to the chairs for your introduction.
  • The chair will remind you to stay on time. Please do not take longer than your allotted time (12 minutes).
Poster Presentations

Poster Presentations

The meeting features daily poster sessions in the exhibit hall, giving participants time to meet, network and discuss their work in depth. Your specific presentation ID, time and session room can be found on the meeting platform.

Before the Meeting
  • Each poster display is 90cm wide, and all posters must fit within the space provided. We recommend A0 portrait format (84.1 cm wide by 118.9 cm tall) to best fit the available space.
  • Print your poster on paper or fabric before coming to the meeting. There are no printing facilities at the venue.
  • SETAC does not provide templates for posters, please use your own.
  • Consider including a QR code to give attendees quick access to websites and contacts related to your research. 
  • The poster should:
    • Be legible from two meters away.
    • Convey a message without an oral explanation.
    • Avoid excessive use of organization logos or advertisements.
  • Please make use of color-blind safe color schemes to visualize your data. 

At the Meeting

  • Poster display hours are from 9:45–16:45 on Monday and Tuesday and from 9:45–14:40 on Wednesday. 
  • Hang your poster on the morning of your assigned presentation day. The two letters in your poster code indicate the assigned day, and the number identifies your poster board. For example, Mo052 will be displayed on Monday on board 52.
  • Each poster presenter is responsible for mounting, presenting and removing the poster.
  • Daily schedule:
    • Setup: 08:30–09:45
      Double sided tape will be provided for presenters. Please do not use glue, pins, Velcro or Blu Tack.
    • First poster session: 9:45–10:30 Monday–Wednesday
    • Second poster session: 14:40–15:25 Monday–Tuesday and 11:50–13:20 Wednesday
    • Take down: 16:45–17:00 Monday–Tuesday and no later than 14:40 on Wednesday. Posters not removed by the end of the day will be discarded. Please note, the poster hall will not be accessible after the closing ceremony on Wednesday.
  • Be at your poster during the poster and networking breaks and poster socials to discuss your work with scientists visiting your poster.
Poster Spotlight Presentations
  • Poster spotlight presentations are scheduled within the platform sessions.
  • Poster spotlight presenters should follow the poster presentation guidance above. Plus, they should prepare three to five slides that can be used during the platform session where the poster is highlighted.
  • The poster spotlight is a 4-minute talk, supported by projected slides that highlights the main points of the poster and encourages the audience to visit the poster in the exhibition hall for more details.

Publications

  • Accepted abstracts (except late-breaking posters) are published in the meeting abstract book.
  • SETAC offers opportunities to publish your work in its journals and the SETAC Globe before and after the meeting.