The following list describes potential session formats at a SETAC meeting.
Poster sessions are made up of a group of presentations given with the aid of posters.
Poster presentations are selected and organized into sessions by the session chairs in collaboration with the program committee from abstracts submitted during the call for presentations. Posters should stand on their own, telling the research story without a verbal narrative. However, it is often helpful when presenters provide a short oral narrative of their work . Participants can engage in one-on-one Q&A with the presenters.
In this type of a session a few posters (3–4) are grouped together and are discussed jointly. During the assigned poster corner session, the session chair gives a short introduction (~3 minutes) to the shared topic of the posters, then each presenter briefly (~3-5 minutes) presents their poster. After all posters have been presented, the audience is given a chance for a Q&A.
Traditional platform sessions are made up of a series of presentations given with the aid of slides. Presentations are selected and organized by the session chairs in collaboration with the program committee from abstracts submitted during the call for presentations. Participants can engage in Q&A with the presenters. Traditional sessions will occur as 120 minute blocks that can include six 12-minute talks, followed by 3 minutes for Q&A and 5 minutes for transition. Some traditional platform sessions may reserve the last slot for a moderated conversation based on a few discussion points to allow for an overarching dialogue about the topic. In that case, chairs are asked to submit an abstract for the discussion slot with high level discussion points.
Special sessions need to be organized well in advance of the meeting and in full collaboration with the meeting program committee and the SETAC office to be successful. These sessions can be composed of invited and solicited abstracts. Typically, only a few such sessions are organized at the meeting. Individuals proposing a special session should include a description of the format requested, and if applicable, list topics and speakers that will be invited and any other pertinent details. Special session can be 1 or 2 hours in length. These sessions take more preparatory work on the part of the session organizers; however, they are often rewarding to all participants and make for a diverse and stimulating program. If you have any ideas of special session formats you would like to pursue, please contact email@example.com to discuss. A few examples of various special session formats are presented below.
SETAC forums have a slightly flexible format. This type of format is helpful to demonstrate tools or heavily engage with the audience. It is useful where strict timing between speakers might be an impediment to advancing the topic.
SETAC debate sessions have been highly successful in past meetings. The session organizers carefully select three to five guests to debate a hot topic with assistance of a moderator (could be a session organizer). The session organizers ensure that various aspects or stances on the topic are represented to allow for a thorough debate. The guests come prepared to defend their stance while the moderator is prepared to keep the debate going by making pointed provocative statements. SETAC debates are typically quite thought provoking. They are often lively and great for public commentary on contentious issues that are relevant to the SETAC audience. The moderator and debaters are, of course, expected to adhere to common courtesy and the SETAC code of conduct. Debate sessions lend themselves very well to controversial topics.
Panel discussions are a great way to get more than one expert opinion on a topic in a short amount of time. The goal of the discussions is to present an overarching perspective and summarize the state of the science on the topic. The session organizers carefully select three to five guests to present about and discuss a specific topic with the assistance of a moderator (could be a session organizer). Panels are much more open and interactive than traditional presentations, and debates and audience participation is highly encouraged. Panel discussions are a great option to discuss timely topics and new approaches.
Storytelling is an engaging presentation style that is gaining popularity. The presentation “stories” can be the typical length of a traditional platform presentation delivered as a story and followed by a short Q&A period. The storytelling format is an excellent choice for sessions focused on case studies (e.g., session focused on green chemistry, LCA, remediation, restoration, ecosystem services and sustainability).
Campfire sessions are a cross between the storytelling sessions and panel discussions. A short story is told and followed with extensive discussion. The goal is to allow the attendees to generate the majority of the discussion and knowledge sharing. The storyteller becomes the facilitator. Attendees get to participate, learn, listen to multiple perspectives on the same issue, and share experiences with others. Campfire sessions could be a good format for case studies where the presenters identify several alternatives or challenges and want input from the audience on solutions. This could be a good fit for sessions focused on development of methods, models, technologies, etc.
Inspired by Pecha Kucha and Ignite, this is a rapid presentation style where speakers have a short amount of time to present a limited number of slides that have a minimum text font size or maximum number of words per slide. This presentations style allows speakers to give a big picture overview of a subject in a short amount of time thus providing “a wave” of information that quickly washes over the audience. For example, this format could suggest presentations follow a 6-12-24 rule (6 slides, 12 minutes, 24 font/words per slide). Session organizers may want to work with presenters ahead of the meeting to insure they are interpreting requirements well and that the session will be a success.
Presentations in virtual-only sessions can take the form of PDFs, videos (12 minutes or less) or enhanced posters. These presentations must be submitted prior to the meeting start date and will be accessible online to all meeting participants on-demand (i.e., will not be associated with a set date or time). Participants can interact with presenters via asynchronous chat.
Sessions are developed in collaboration between sessions chairs and the program committee, who are required to adhere to all SETAC policies, including the Code of Ethics and Code of Conduct as well as Participants Policy. This is inclusive of SETAC’s Open Science and Confidentiality Policy and, as such, unpublished material in a submitted abstract is confidential and shall not be used or otherwise disseminated until published, and then with appropriate attribution as well.
To learn more about the types of sessions supported at the SETAC North America annual meeting, please review the session formats tab above.
A minimum of one chair and a maximum of four chairs should accompany every session submission.
The scientific committee of the program committee reviews session proposals and will notify session chairs.
All tentatively accepted sessions are included in the call for abstracts though they are not guaranteed a session slot in the final program until final approval by the scientific subcommittee at the end of the abstract submission period, typically in June.
Once the scientific committee has accepted a session proposal, the responsibilities of the session chairs include:
Once the scientific committee has developed the program, the responsibilities of the session chairs include the following:
Session chairs are expected to interact with presenters in all associated session (talks, posters, and virtual only) in their sessions and make them feel welcome and included.
In-person Platform Session (Talks)
In person audience:
Chairs are expected to enforce the SETAC Code of Conduct during both the in-person and online meeting.
Explores environmental toxicology and response to stress (biological, physical and chemical) in various system. Encompasses in silico and in vitro tools and methods involving adverse outcome pathway (AOP), mode of action, molecular toxicology, -omics, animal alternative testing, quantitative structural activity relationship (QSARs), high-throughput techniques and emerging approaches for statistical toxicology.
Explores ecology, ecotoxicology and response to stress of all aquatic systems, including lentic and lotic freshwater systems, estuaries, coastal and marine environments.
Covers all life forms of wildlife not strictly aquatic (amphibian, reptile, birds and mammals and other organisms) living in areas from the deserts to the tropics and everything in between.
Comprises all aspects of chemical analysis, monitoring, fate and modeling, green chemistry and alternative chemical assessment.
Bridges both aquatic and terrestrial environments, and all potential stressors (physical, chemical, biological and biotechnological) with human and ecological endpoints towards the goal of integrated holistic assessment such as “One Health.”
Addresses remediation and restoration of stressor impacted air, water, and soil and sediment, including tools for predicting, monitoring and evaluation; technologies and methods for remediation and restoration; environmental engineering; green remediation; damage assessment; and strategies for management.
Includes all aspects of science application in policy or regulations and management (regulatory science), as well as science commination to stakeholders in diverse audiences.
Uses cross- and trans-disciplinary approaches seeking to address complexity and large-scale issues by applying and integrating concepts such as life cycle assessment, sustainability, ecosystem services, impact assessment and environmental economics. Topics include regional and watershed-scale environmental management, climate change, resiliency and other related areas.