Registration
If you have any questions regarding the symposium, please contact us at
[email protected].
Registration is now open for select contributing groups.
Please log in to your SETAC account, as registration is restricted and only made visible for certain groups.
Registration Fees (Excl. VAT)
| Registration fees | Early bird | Late fee |
|---|---|---|
With loyalty status
|
||
| Discounted1 fee with loyalty status2 | €252 | €290 |
| Regular fee with loyalty status2 | €505 | €581 |
| Without loyalty status | ||
| Discounted1 fee (Full, Explorer or Free) | €316 | €363 |
| Regular fee (Full, Explorer or Free) | €631 | €726 |
1 Note that 21% VAT will be added to the registration fees.
2 Discounted registration fee is applicable for students (graduation date must be in the future) or participants from low- and middle-income countries according to the WorldBank.
Please note that an English student proof, including an anticipated graduation date, will be required during the registration process. You may use this template.
3 Full members with a continued membership of more than one year are awarded loyalty status. To maintain your loyalty status and benefit from registration discounts, renew your full membership in time and do not let it lapse.
Registration and Cancellation Policy
| Registration deadlines | Cancellation deadlines |
|---|---|
|
|
Registration and Payment Policy
Registration and Payment Policy
- One registration must be completed by each attendee.
- Invoices should be paid before the start of the meeting. Non-payment does not result in automatic cancellation. See cancellation policy for further information.
- Payments by credit card (Visa, MasterCard or AMEX) are strongly preferred. Card details can be submitted during the online registration process, or after the registration via your SETAC account.
- Payments can also be made by bank transfer (mind the deadlines, it may take several days to reach the SETAC bank account). Bank details can be found on the invoice. Cheques will not be accepted.
- To be eligible for the early registration fees, the participant must be registered by 9 September and the payment MUST be received by 25 September. If payment is received after this date, the increased fees are due.
- Registrations are non-transferable and can thus not be handed over to someone else.
- If no payment was received and no proof of payment can be shown at the registration desk onsite, the registration fee MUST be paid onsite!
- Invoices are sent via e-mail and can be consulted in your account at any time. A printed copy of the invoice can be received upon request.
- After the meeting, per reminder that needs to be sent regarding an outstanding balance, an administrative cost of 25 Euro will be added to your invoice.
Cancellation Policy
Cancellation Policy
- Cancellation of your presentation does not automatically result in a cancellation of your registration and vice versa.
- Cancellations for registrations must be in writing by email to the SETAC Europe Office.
- In case of a refund after a cancellation, the cancellation fee will be deducted from the amount that was already paid.
- If you cancel your registration after 9 September but have not paid yet, the cancellation fee will still be due.
- For delegates who did not show up at the meeting, if the fees were not paid yet, the outstanding amount will still be due.
- Payments are non-transferable to another participant, meeting or membership.
- In case of cancellation of the event due to acts of war, terrorism, natural disasters, or imposed restrictions due to communicable diseases, registration fees will not be refunded.
- SETAC reserves the right to convert the meeting from an in-person to a virtual event. In-person registrations will then automatically be considered as online registrations. The cancellation policy remains unchanged in this situation.
- Refunds, if any, will be made after the meeting.
These terms and conditions are governed by Belgian law.
You will be asked to consent to these terms during your meeting registration.