SETAC Europe 27th LCA Symposium

Presentation Guidelines

If you are a presenter, please read this information carefully.

The SETAC Europe 27th LCA Case Study Symposium is a fully in-person conference. It is NOT possible to stream remote participants into the session rooms, nor to view recorded content after the event. Every presenter must have registered for the meeting. 

To provide an open and professional forum for scientific exchange, all attendees are expected to adhere to the highest standards of integrity and professionalism and should follow the meeting policies and the SETAC code of conduct and code of ethics.

While the default assumption is to allow for open discussion of and access to scientific content of presentations at SETAC events, we invite presenters to download and place the “No Recordings or Copying” icon on slides or posters to opt out and ask participants to refrain from recording, photographing, copying or disseminating the contents of the talk or poster. We will also provide the “No Recordings or Copying” icon as a sticker on site that can be affixed to posters.

Select your presentation type below to view detailed guidelines and the upload link.

Platform Presentations (Talks)

Platform Presentation (Talks)

Platform presenters (“Talks”) should prepare a 12-minute oral presentation. It will be followed by a three-minute Q&A period, moderated by the session chairs. Please view the presentation tips below.
Your specific presentation time, ID and session room can be found on the meeting platform.
Presentations will NOT be recorded and slides will not be made available on demand. Please contact the presenter directly if you would like to have a copy.

Presentation slides upload

In the first week of October, you will receive an upload link via email. Instructions will follow in due course. You may also visit the Speaker Ready Room (PCO Office, level 1) to upload your slides and get assistance.
Upload your slides (PPT, PPTX, PDF, max 500MB) by 23:59 CEST the day before your scheduled presentation. If your file size exceeds the upload limit, bring your presentation to the speaker-ready room (PCO Office, level 1) and upload the file on-site. Prezi presentations are also allowed.
You can also visit the speaker-ready room to upload or test your presentation.

At the meeting

Be in the session room at least 20 minutes before the session starts and introduce yourself to the session chair(s).
Stay on schedule: You have 12 minutes for your presentation and three minutes for discussion.
Optional: Use of live audience engagement and polling tools (Mentimeter, Slido):
- Testing of the polling slide(s) can only be done on the presenter laptop in the session room, NOT in the speaker-ready room.
- SETAC does not have an account. Make sure to log in to your own account before the session begins!

Helpful tips for platform presentation production

You have 12 minutes followed by three minutes for Q&A. Session chairs will enforce this limit. As a rule of thumb, allow about one minute per slide.
SETAC does not provide PowerPoint templates; please use your own.
A traditional slide deck should include a title slide, a slide stating the question or hypothesis, and a slide describing the overall approach you used to address the question. A slide briefly describing methods should never include the details of the method, unless the purpose of the talk is to describe the method. The next several slides should present your results, and a final slide should summarise the conclusions of the study.
Ensure text is readable from the back of the room. Text should not exceed 8 lines.
Please make use of color blind safe colour schemes to visualise your data.
Make an effort to reduce clutter on PowerPoint slides. Prepare your slides to communicate ideas, not details. If attendees can ask for details during the Q&A.
Use graphs to show trends, comparisons, and relationships. Tables from a published article are too detailed for a slide presentation. Take the time to choose one message or conclusion and present it as concisely as you can. Use a graph or image to communicate your data better.
Use horizontal position (landscape) for all PowerPoint slides. Both aspect ratios 16:9 (optimal) and 4:3 are compatible with the screen size.
Rehearse to ensure that you finish within the allotted time and that your message is clear.
Review your presentation on a different machine from which it was originally prepared, to ensure the backgrounds, transitions, video clips, graphics and linked images appear properly. Feel free to make use of the speaker-ready room to test at the meeting.

Poster Presentations

Poster presentation

Bring your printed poster to the poster area for a full-day display. There are no printing facilities at the venue, nor does SETAC Europe have a collaboration with a local print office.
There will not be any virtual component. Please contact the presenter directly if you would like to have a copy.

At the meeting

Posters are displayed from 11:00–19:00 CET (Mon) and 09:00-18:00 CET (Tue—Wed). The two letters in the poster code represent the day the poster will be displayed, and the number is the number of the poster board. For example, poster Mo052 will be displayed on Monday on board 52.
Your poster must be portrait (not landscape) and A0 (84.1 cm [33.11 in.] wide by 118.9 cm [46.81 in.] high). View more tips for poster presentations in the section below.
Push pins will be provided on the boards. Please do not use your own glue kit, pins, tape, Velcro, or Blu-Tack.
You are responsible for the setup and take-down of the poster.
- Poster setup: 09:00–11:00 CET (Mon) and 08:00 – 09:00 CET (Tue—Wed).
- Poster take-down: remove posters immediately after the opening reception on Monday (19:00 CET), after the poster social on Tuesday (18:00 CET) and after the closing ceremony on Wednesday (17:15 CET). 
- Posters that are not removed by the end of the day will be taken down and destroyed.
Be at your poster during the poster & networking breaks and poster socials to discuss your work with scientists visiting your poster.

Helpful tips for poster presentation production

SETAC does not provide templates for posters; please use your own.
Bring your poster printed on paper or fabric.
Consider including a QR code to give attendees quick access to websites and contacts related to your research.
Consider using an innovative format that prominently features the conclusion in its design.
The poster should:
- Be legible from two meters (six feet) away.
- Convey a message without an oral explanation.
- Avoid excessive use of organisation logos or advertisements.
Please make use of color-blind safe colour schemes to visualise your data.

Publications

Accepted abstracts are published in the meeting abstract book. SETAC retains the rights to all material published therein.
If you are interested in additional opportunities to publish your work, SETAC offers additional opportunities before and after the meeting.

Technical Support

For technical support with uploading the presentation to the online meeting platform, please contact the SETAC Europe Office.