Presentations are offered in two formats: posters and oral platform talks.
Oral platform talks are given at the meeting with the aid of slides. Abstracts and slides must be in ENGLISH but the presentation can be given in any of the three official languages (Spanish, Portuguese or English).
The ideal format for slide presentations is panoramic 16:9.
Each presentation abstract can only have one person listed as the presenter and that person must be registered for and attend the meeting. The presenter is responsible for uploading the slides to laptops at the meeting.
Should circumstances prevent you from making your presentation, you must arrange for a substitute and you must notify SETAC ([email protected]).
Oral platform sessions consist of 15 minutes slide presentations per session plus 5 minutes for questions. Chairs will introduce the presenters, strictly control of the presentation time and facilitate questions after each presentation.
Poster presentations are displayed at the meeting. They should be brought to the meeting printed and ready to be displayed. Posters must be in ENGLISH but the presentation can be given in any of the three official languages (Spanish, Portuguese or English).
Each abstract has one person listed as the presenter and that person must be registered for and attend the meeting. The presenter is responsible for the proper assembly, mounting and presentation of the poster. The presenter should be available to discuss the content of their poster with participants during poster session times.
Should circumstances prevent you from making your presentation, you must arrange for a substitute and must notify SETAC ([email protected]).
Each poster display should be 90 cm wide x 150 cm tall, mounted vertically. All poster material should be confined to the space provided. Presenters can hang their poster starting at 8.30 a.m. the day of their presentation. Poster viewing is throughout the day, and presenters are expected to attend their poster during most of the lunch break and the poster sessions. Posters must be removed immediately at the end of each day, so that the boards may be prepared for the next day. The poster board surface is rigid so double-faced tape can be used to mount the poster. Volunteers will be present in the exhibit hall and available to provide assistance and answer any questions.
Session Chairs are expected to register and attend the meeting in order to chair the session. SETAC does not provide financial assistance for chairing a session.
Sessions are developed in collaboration between sessions chairs and the program committee, who are required to adhere to all SETAC policies, including the Code of Ethics and Code of Conduct as well as Participants Policy. This is inclusive of SETAC’s Open Science and Confidentiality Policy and, as such, unpublished material in a submitted abstract is confidential and shall not be used or otherwise disseminated until published, and then with appropriate attribution as well.
The fact that a session is included in the call for abstracts does not guarantee that the session will be programmed at the biennial meeting. Depending on the number of individual abstracts received, the Organizing Committee will decide on the format and length of the session (number of time blocks). Moreover, it may happen that the session will be merged or cancelled if only a limited number of abstracts are received. The final session schedule will be announced in May.
Session chairs are expected to interact with presenters in all associated session (talks and posters) in their sessions and make them feel welcome and included.
Chairs are expected to enforce the SETAC Code of Conduct during the meeting.
At the beginning of the session, chairs should briefly introduce themselves, stating the session title and the session duration.
Prior to the start of the session, the chair should:
At the start and during the session, the chair should:
The presenters will receive instructions on where and when to hang up their poster. Each poster board will be identified by a poster number.
As a poster session chair:
During the poster session, the chair should:
In case of any questions, please contact [email protected]