Meeting Format and Presentation Guidelines

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Presentation Formats

Presentations are offered in two formats: posters and oral platform talks.

Posters

Poster presentations are displayed at the meeting. They should be brought to the meeting printed and ready to be displayed. Posters must be in ENGLISH but the presentation can be given in any of the three official languages (Spanish, Portuguese or English).

Each abstract has one person listed as the presenter and that person must be registered for and attend the meeting. The presenter is responsible for the proper assembly, mounting and presentation of the poster. The presenter should be available to discuss the content of their poster with participants during poster session times. 

Should circumstances prevent you from making your presentation, you must arrange for a substitute and must notify SETAC (latin-america-meeting@setac.org).

SETAC poster presentation

Each poster display should be 90 cm wide x 150 cm tall, mounted vertically. All poster material should be confined to the space provided. Presenters can hang their poster starting at 8.30 a.m. the day of their presentation. Poster viewing is throughout the day, and presenters are expected to attend their poster during most of the lunch break and the poster sessions. Posters must be removed immediately at the end of each day, so that the boards may be prepared for the next day. The poster board surface is rigid so double-faced tape can be used to mount the poster. Volunteers will be present in the exhibit hall and available to provide assistance and answer any questions. 

Oral Platform Talks

Oral platform talks are given at the meeting with the aid of slides. Abstracts and slides must be in ENGLISH but the presentation can be given in any of the three official languages (Spanish, Portuguese or English).

The ideal format for slide presentations is panoramic 16:9.

Each presentation abstract can only have one person listed as the presenter and that person must be registered for and attend the meeting. The presenter is responsible for uploading the slides to laptops at the meeting.

Should circumstances prevent you from making your presentation, you must arrange for a substitute and you must notify SETAC (latin-america-meeting@setac.org).

Oral platform sessions consist of 12 minutes slide presentations per session plus 3 minutes for questions. Chairs will introduce the presenters, strictly control of the presentation time and facilitate questions after each presentation. 

Presentation Content Tips

  • Aim for clarity and simplicity.
  • Be clear and concise in all statements.
  • Use bullets and keep text to a minimum.
  • Ensure that lettering and numbering is readable (i.e., not excessively small font).
  • Use simple backgrounds so as not to distract from the message.
  • Deploy graphs to convey trends, comparisons and relationships.
  • For specific tips on posters presentations see this article in the SETAC Globe.

Publications

  • All accepted abstracts are published in the meeting abstract book.  SETAC retains the rights to all material published therein.
  • If you are interested in additional opportunities to publish your work, SETAC offers additional opportunities before and after the meeting.

Presenter Responsibilities

  • To provide an open and professional forum for scientific exchange, all attendees are expected to adhere to the highest standards of integrity and professionalism. It is critical that you adhere to all SETAC policies, including the code of conduct and code of ethicsPresenters are expected to disclose conflicts of interest, both obvious or those that could be perceived by the scientific community as such, as well as research funding or support from others. Please note that SETAC does not allow presentations that are advertisements of a service or products.
  • no recording or copying icon Presenters can use the no recording icon on their slides or poster to discourage content copying. Further, please understand that while SETAC will respect the use of these icons, there is no way for SETAC to proactively enforce compliance with the policy. Therefore, you are encouraged to censor any material you do not wish to share publicly.
  • SETAC does NOT retain copyright on presentations. However, upon submission of a presentation, presenters grant SETAC permission to use, reproduce, display, distribute from the presentation.