Presentation Guidelines

If you are a presenter, please read this information carefully.

(Please note that the 13th Young Environmental Scientists Meeting is a face-to-face meeting only. Remote participation is NOT possible).

Platform Presentation Guidelines

  • Platform presenters should prepare a twelve-minutes oral presentation, followed by a three-minute Q&A period. The session chair will moderate the discussion.
  • Platform presenters can use a digital projection of a PowerPoint presentation. Slide orientation should be in widescreen (16:9) presentation format while standard (4:3) is also acceptable.
  • There is no need to upload your platform presentation slides prior to the meeting. Please bring your presentation on a USB stick.
  • Be in the session room at least 20 minutes before the beginning of the session and introduce yourself to the session chair(s). 
  • Please stay on schedule. Session chairs will not allow extra time.

Helpful platform/spotlight presentation tips

A slide presentation should include:

  • A title slide
  • A slide stating the question or hypothesis to be addressed,
  • A slide describing the overall approach you used to address the question.
  • A “Methods” slide, but no details about the method unless your presentation is on the method.
  • Slides present the research results obtained
  • A final slide with the conclusions of the study

Effective tips for a slide presentation:

  • Make your presentation readable from the back of the room about 30 meters away on a large screen. Your font size should be at least 18 points with a maximum of 4 key messages per slide
  • Your presentation should have a maximum of 8 slides including a title and an acknowledgement slide. 
  • Put minimum amount of information on the slides to communicate ideas, not details. Elaborate on details during discussion period if asked
  • Graphs communicate ideas more quickly than tables. A table from a published article is much too detailed for a slide presentation. If you must use a table, include only the important details. Photographs may be effective as well
  • Review your slides on a different computer from that on which they were originally prepared, especially if you prepared it on a Macintosh, to ensure the backgrounds, graphics, and linked images appear properly.
  • We strongly encourage presenters to rehearse before the meeting to ensure that you finish within the allotted time and that the message of your presentation is clear.
  • Advertising for commercial products is not allowed. 

Poster Presentation Guidelines

  • Poster orientation should be portrait (not landscape!) and size should be A0 (84,1 cm wide by 118,9 cm high). 
  • Poster presenters should bring their printed poster to the meeting. There are no printing facilities at the venue. No need to upload your poster prior to the meeting. 
  • Posters are displayed from Tuesday to Friday. Push pins will be provided so you can hang your poster.
  • Presenters are responsible for the setup of the poster. Poster setup times will be announced soon. 
  • Be at your poster during the breaks and poster socials to discuss your work. 

Helpful tips for poster presentations

  • Feel free to bring your poster printed on paper or fabric.
  • Affix an envelope to the poster board where people can leave their business cards for requests for more information. If possible, provide hand-outs of your poster and your own business card.
  • Your poster should cover the KEY POINTS of your work. The ideal poster is designed to:
    • Attract attention
    • Provide a brief overview of your work
    • Initiate discussion and questions
  • The poster should:
    • Be readable from a distance of 2 metres. Use standard fonts/typefaces (e.g. Arial, Helvetica, Times New Roman)
    • Convey a message without an oral explanation. Short, “bulleted” statements are preferred
    • Avoid excessive use of organisation logos or advertisements.
  • Consider using an innovative format that prominently features the conclusion in its design.

 

 


To provide an open and professional forum for scientific exchange, all attendees are expected to adhere to the highest standards of integrity and professionalism and should follow the meeting policies and the SETAC code of conduct and code of ethics