SETAC Public Outreach Guidelines and Procedures (Approved June 25, 2008)
an agreed procedure within SETAC to review and approve prospective public
pronouncements by SETAC, its subsidiary groups, or by SETAC members proposing
to speak on behalf of the Society, doing so in a timely manner and in a way that
fully addresses the respective interests and concerns of SETAC’s tripartite membership.
outreach should serve to enhance the standing of SETAC science and promote
progress toward ”Environmental Quality through Science.”
outreach must draw on tripartite consensus science and debate within the Society.
outreach should focus on relevant scientific issues of interest to the global and
local scientific communities and to the public at large.
outreach will generally occur by agreed written communications, although oral
presentations may be approved by the SETAC World Council when circumstances
SETAC review and authorization process should be expeditious to the extent
possible with final approval by the President of SETAC in consultation with a
core group of Society leaders, including the Global Executive Director and the
chairs of relevant committees (Science Committee, Public Relations and Communications
Committee, Publications Advisory Council in the first instance).
Geographic Unit Councils, working committees and the steering committees of
Scientific Advisory Groups (SAG), with tripartite participation and consensus,
may issue public statements on behalf of the GUs, working committees or SAGs
after consultation with the SETAC World Council President and Global Executive
Director, whose roles are to ensure that such statements enhance the standing
of SETAC science.
World Council, Geographic Unit Councils or Boards, working committees or the
steering committee of a Scientific Advisory Group (SAG) within SETAC may identify
potential issues and consult within SETAC and with the respective Executive Directors
(EDs) to make an initial determination of the need and relevance for SETAC public
statements. SETAC EDs are charged with following broader policy developments so
as to be able to advise appropriately and to alert the World Council, GU
Councils or Boards or approved groups to potential public outreach
opportunities of benefit to SETAC.
Once an issue
is identified and proposed for a public statement:
initiating group -- World Council, GU Council and Boards, working committees or
steering committees of SAGs -- within SETAC undertakes a concerted discussion
on a tripartite basis on the key scientific issue(s) under consideration and
their relevance to policy discussions at the global or GU level. The initiating
group prepares a written communication for review by the agreed procedures in
initiating group – World Council, GU Council and Boards, working committees or
steering committees of SAGs -- must inform the World Council President, Global
Executive Director, and the Chairpersons of the Science Committee, the Public
Relations and Communications Committee (PRCC) and, if related to SETAC
publications (books, journals, or the Globe), the Publications Advisory Council
in writing of their proposed statements, rationale for their preparation, and
the basis of the initiating group’s consensus in support of the statement.
such cases, the World Council President and the Global Executive Director will assess
the potential risks to SETAC and its public credibility and viability as a Society
and will consult as they deem necessary with the relevant committee chairs:
Science Committee Chairperson will assess the science addressed, doing so in
the broader context of SETAC science activities.
PRCC Chairperson will provide editorial input and advise how best to bring the
proposed statement to public attention, taking into account the originating
group’s intentions in this regard.
PAC Chairperson will consider if and how best to use the Society’s publications
to bring the statement to public attention.
will make the required assessments in a timely fashion, i.e. within two weeks
of notification. On occasions when the media has requested a faster response,
the SETAC President and Global Executive Director will make every effort to
ensure a response is provided in time
chairs will consult with their committees to the extent they believe is
a compelling concern threatening SETAC’s scientific credibility or viability as
a learned society, the World Council President and Global Executive Director’s
role in proposed statements by GU Councils and Boards or approved groups will
be consultative in nature.
agreed statements – at the level of World Council, GU Councils, working committees
or steering committee of SAGs – must be based on consensus of the initiating
group or person initiating the statement must work with the PRCC Chairperson
and committee to prepare a dissemination strategy, which must be coordinated
with the Global Executive Director and approved by the SETAC World Council
President in a timely fashion.
World Council statements are issued in the name of the SETAC World Council
GU Council statements are issued in the name of the GU Council President.
Committee statements will be issued in the name of the working committee; SAG
statements will be issues in the name of the steering committee of the SAG.
issued will be disseminated to all SETAC members via the Message to Members
the extent possible, oral statements on behalf of SETAC should be based on internally
prepared and appropriately vetted written materials or talking points, prepared by the relevant leadership or expert
group on the basis of tripartite consensus.
member concerns post-facto will be the responsibility of the group issuing the
statement, with appropriate consideration given to contrary views raised from
within the overall membership to encourage deeper scientific debate within the
members who raise contrary views and who did not participate in the process of
issuing the statement should be encouraged to join the group in question in
order to ensure fuller debate and dialogue with regard to future issues of
of SETAC speaking on behalf of the Society and with the knowledge and support
of the Society should speak only on the basis of peer-reviewed scientific fact
given that all members have a commitment to serve as keepers of the public
trust for the science presented by SETAC.